Field Reports

Field Reports

ONLY ONE DESIGNATED PERSON IN EACH CCL CHAPTER SUBMITS REPORTS TO AVOID DUPLICATES.

For meetings with legislators and to record CCL questions asked at legislator town halls please go to: https://community.citizensclimatelobby.org/meeting-minutes

For meetings with others such as Non-governmental organizations (NGOs), influential community leaders , or town halls with non-incumbent candidates, please use the Endorser Program Database.

General





Follow this link: https://community.citizensclimatelobby.org/meeting-minutes/ to enter meeting notes for meetings with a member of Congress (For Editorial Board Meetings choose that option above).

For meetings with others such as Non-governmental organizations (NGOs), influential community leaders, or candidates please use the Endorser Program Database.






New: You can now count and report letters to your Congressperson using their constituent contact webform. As with our paper letters, these communications should be personalized by the constituent, not copied and pasted verbatim from a template.

Use this form to report letters or postcards that you are sure have been sent by postal service or webform, or will be delivered to their office. Don't include emails to staff. You only need to enter the total number of pieces of mail/webmail for each MOC. You can enter the month’s total all at once, using the last day of the month as the date or you can enter each letter-generating event as it happens.

If you have an outreach event that generates letters or postcards, you'll need to submit two Field Reports -- one for the event itself under outreach, and a second for the number of letters on this screen.

If you wish, you can use the Notes or Info box below to give details for your own records (visible in your monthly reports) and to help you keep track of what you’ve reported.
Personal Letters






Editorials are opinion pieces written by the editors of the newspaper (not by volunteers or columnists). Report editorials that we can reasonably say we have influenced in some way, such as after an editorial board meeting, providing information, sending an editorial packet, or other communication with one of the editors. They do not need to mention Fee and Dividend or CCL.  To determine whether an editorial should be counted, ask yourself "Does this piece build political will for action on climate change?" and “Did someone connected to our group influence the editors in their writing of it?” If more than one CCL group relates to this paper, make sure only one group files a field report for it.

The text of the editorial that you put in the text box will sometimes be used as is to create CCL published media reports for your state. When you copy and paste in the text from the web, please leave out ads, symbols and pictures, and make it look as readable as possible.

Use this form to report articles (print or online) that cover or mention CCL volunteers or activities. Usually these have been written by a reporter.

The text of the article that you put in the text box will sometimes be used as is to create CCL published media reports for your state. When you copy and paste in the text from the web, please leave out ads, symbols and pictures, and make it look as readable as possible.


    Use this form to report op-eds/guest columns written by CCL volunteers that have been published either in print or online. They do not have to mention Fee and Dividend or CCL, though it’s great when they do! To determine whether it should be counted, ask yourself "Does this piece build political will for action on climate change?"

    The text of the column that you put in the text box will sometimes be used as is to create CCL published media reports for your state. When you copy and paste in the text from the web, please leave out ads, symbols and pictures, and make it look as readable as possible. If the text is not available online, ask the author to email it to you so you can paste it in that way.


    Use this form to report letters to the editor written by CCL volunteers that have been published either in print or online. The letters do not have to mention Fee and Dividend or CCL. To determine whether a letter should be counted, ask yourself "Does this piece build political will for action on climate change?"

    The text of the letter that you put in the text box will sometimes be used as is to create CCL published media reports for your state. When you copy and paste in the text from the web, please leave out ads, symbols and pictures, and make it look as readable as possible. If the text is not available online, ask the author to email it to you so you can paste it in that way.

    Use this form to report meetings with the editorial board, even if it included just one editor. Include in the meeting notes who was present (both CCL and the newspaper staff), the topics discussed, actions agreed to, and who is following up.


      Use this form to report stories about CCL, interviews, public service announcements and anything else where CCL is on the air or has influenced the station to cover climate or carbon fee and dividend.


      Outreach events are things where CCL was in the public eye. It includes tabling events and presentations. It does not include events that volunteers attended. If you collected postcards or letters at the event, report that separately under “Personal Letters to Members of Congress.”
      Media/Publication











      Outreach Event




      Editorial Board Meeting
      Please enter your field report for this Editorial Board Meeting below.

      When finished please also enter this information on the record for this publication in the Endorser Program Database. If you do not find the publication there please add it to the database.









      New: You can now count and report social media interactions with MPs,senators, ministers, premiers, MLAs, MHAs, MPPs and city representatives. At this time please prioritize your communications with your local MPs because "all politics is local". The next priorities would be your Premier and the Environment Ministers (provincial and federal). All political leadership matters. Thus leveraging support from other politicians will be counted too.

      Canada is going to have a national price on carbon pollution by the end of 2016. Harnessing the power of social media will play a role in creating political will for the best policy possible.In Facebook, Twitter and other social media platforms, share our media releases, open letters and info graphics, as well as your local group's media hits with your representatives. If she/he replies please report that communication in your monthly field reports.

      Guidelines for what counts:
      • Your social media communication embodies the CCL way: respect and admiration of service.
      • Your social media communication with the parliamentarian is focused on carbon pricing and/or ending subsidies to fossil fuels.
      • The parliamentarian responds to your social media communication.
      • Communications MPs,senators, ministers, premiers, MLAs, MHAs, MPPs and city representatives all count
      Record(cut and paste) what was said between you and the parliamentarian in the Notes or Info box below. If you deem it helpful for you, provide additional context of the interchange so that you will have notes to remind of you of what happened.
      Social Media Interactions



      Please Note: A copy of this field report will be sent to the Email Address entered above. If you do not receive this, check your spam folder.  PLEASE DO NOT SUBMIT DUPLICATES OF THE SAME REPORT. Thank you!

      Need assistance with this form?

      Directions and tips for submitting field reports

      Summary

      • Use this form for reporting media actions, outreach, editorial board meetings and letters to MOCs. For meetings with MOCs and legislators from other countries, use this form. For endorsements, use the Endorser Program Database.
      • Please submit only one report for each action or event, by having a designated submitter in your group and coordinating with other groups on shared activities.
      • If there are corrections or mistakes email fieldreports@citizensclimate.org.

      Purpose of field reports

      Thank you for taking time to help us track our activity in CCL. We use this data nationally to demonstrate to members of Congress, the media, foundations, donors and others what we know already: our volunteers are passionately and actively engaged in building political will in tangible ways.

      As a member of a CCL group, you can also use this data to encourage and inspire your group and as a way to track your progress on your goals. The information comes back to you immediately in an email confirmation and in a report to every group leader once a month. We also occasionally send collections of published media by State which can be shown (often with some editing) to MOCs and other people.

      Submitting Accurate Reports

      The integrity of the data matters—we would like it to be inclusive and accurate, and we are grateful for your help with this.  Please try to avoid duplicates and be as complete as possible. If an activity involved more than one chapter (such as tabling or a lobby meeting) only one report should be done, so please decide among the groups which one will file the report.

      You’ll need a system in your group for reporting. It usually works best for one person to file all the reports, and for group members to be reminded to report their activity to that person. Although this is often the group leader, it does not have to be. Any detail-oriented person can do this job! In a few very active groups they have designated two people to do reports—one to do published media and one to do all the rest. Some people find it easiest to do the reports as they come in. Others prefer to do them all at once at some point in the month. Either way, it is very helpful if you can be up to date on your reporting by the Wednesday before the monthly national conference call since we usually report the numbers then.

      Since you can’t go back and correct a report yourself once you’ve submitted it, it’s helpful to proofread your report before you hit save!

      Correcting Mistakes and Oversights

      If you discover you overlooked an activity that needed reporting, you can do it at any time. No report is too late to file! If you discover that you accidentally did a report twice or made a mistake on a report, please send an email explaining the error to fieldreports@citizensclimatelobby.org. Include the email confirmation for the report in your email to make it easier to find the right field report to fix.

      Use the correct date

      When you file a report, use the date that the activity happened, not the date you are doing the report. Please don’t report things that haven’t happened yet–sometimes things don’t happen as planned.

      Types of Activity

      Types of activity to report on this form:

      • News articles about CCL volunteers or events
      • Radio and TV interviews, news coverage, or public service announcements we instigated
      • Letters to the editor, in print and online, written by our volunteers
      • Guest columns or Op-eds by CCL volunteers or staff
      • Editorials by editors that came about because of our contact with them
      • Editorial board meetings (including meetings with only one editor)
      • Personal letters or postcards to Congress that your group collected and mailed or delivered, and letters sent by webform via your Congressperson’s website
      • Outreach events such as presentations and tabling

      Meetings

      Lobby meetings and town hall/listening sessions where we asked a question are reported on a different form: http://community.citizensclimatelobby.org/meeting-minutes.

      Endorsements

      If you get an endorsement letter signed, please upload it using the Endorser Program Database or send a copy of it to endorse@citizensclimatelobby.org.

      What not to Submit

      At this time we are not collecting data on emails to congressional staff or phone calls to congressional offices.

      If you have questions about what to file, please contact Amy. We try to collect only the data we think we need. We don’t want to overburden you with reports, and we know that these reports do not capture all you are doing—so please carry on with all your good work!

      Thank you!

      Thank you for filing field reports, and especially for your group’s work in the community that leads to field reports! Our teamwork will make the difference.